One calm place to run your childcare program
TinyDesk keeps attendance, family updates, milestones, staffing, billing, and licensing records together, so directors and teachers spend less time on paperwork and more time with children.
What is TinyDesk?
TinyDesk is a childcare management platform. It replaces sign-in sheets, group texts, spreadsheets, and paper licensing files with one system covering check-in, family communication, developmental tracking, staff scheduling, tuition, and compliance.
Directors use it to see every room at a glance and stay ready for inspections. Teachers use it to log the day and share it with families, and parents use the mobile app to check in, follow their child's progress, message teachers, and pay tuition.
Where the day gets lost to admin
Caring for children is the job. Too often, the paperwork around it takes over.
Headcounts on paper
Clipboard sign-in sheets are slow to total, hard to audit, and a single missed check-out leaves a child unaccounted for.
Updates scattered across channels
Texts, emails, printed notes, and pickup-time conversations mean families miss announcements and teachers repeat themselves.
Ratios juggled by hand
Matching staff to rooms as attendance shifts and call-outs come in is a weekly puzzle, and getting it wrong puts licensing at risk.
Inspection prep after hours
Licensing paperwork, immunization records, and drill logs are often assembled by hand, eating into directors' evenings and weekends.
How TinyDesk helps
The everyday work of a childcare program, connected in one platform.
Digital attendance
Parents check children in and out from the app or a front-desk tablet, giving you live headcounts by room and automatic late-pickup alerts.
Parent communication
Daily reports, photos, meal logs, and announcements go to families through a branded iOS and Android app, with direct messaging to teachers.
Milestone logging
Teachers record observations with quick-tap entries aligned to early learning standards, and TinyDesk turns them into progress reports.
Staff ratio scheduling
AI uses enrollment, attendance history, and staff availability to draft schedules that hold ratios, and warns you when a room nears its limit.
Compliance reports
Licensing documentation, health and immunization records, fire drill logs, and incident reports are generated from the records you already keep.
Tuition billing
Invoice families, collect payments by card or ACH in the app, track subsidies, and sync with tools like QuickBooks and Stripe.
How it works
From setup to a typical day at your center.
- 01
Set up your program
Add rooms, children, families, and staff using guided onboarding and import tools, including migration from Brightwheel or Procare.
- 02
Check in each morning
Families sign children in from their phone or the front-desk tablet, and every room's headcount updates as they arrive.
- 03
Capture the day
Teachers log activities, meals, photos, and milestones as they happen, and families receive their child's daily report in the app.
- 04
Run the center from the records
Schedules, tuition, progress reports, and inspection-ready documents draw on the same attendance and classroom data.
Who it's for
Childcare providers of every size, and the families they serve.
Home daycares
Handle attendance, family messages, and daily reports from your phone, without needing an office computer.
Childcare centers
Run several classrooms with live headcounts, staff scheduling, billing, and licensing reports in one dashboard.
Multi-site networks
Standardize operations across locations with centralized reporting, network-level analytics, and staff SSO.
Product principles
What shapes the way TinyDesk is built.
Time with children comes first
Entries are quick taps, not forms, so teachers record the day without stepping away from the room.
Record once, use everywhere
A single check-in feeds headcounts, ratio alerts, billing, and licensing records — nobody re-enters the same information.
Families stay close, privately
Parents hear from teachers in one dedicated app, so conversations stay organized and personal phone numbers stay personal.
Fits the size of your program
The same platform works for a single home daycare room and for a network of centers, adding tools as the program grows.
Why TinyDesk?
- Attendance, family communication, milestones, scheduling, billing, and compliance in one place
- Live headcounts for every room instead of paper sign-in sheets
- A branded parent app for daily reports, photos, messages, and payments
- Inspection-ready reports built from records your staff already keep
- Data import tools to move over from Brightwheel or Procare
Give your team back the time paperwork takes
Set up your rooms, invite your families, and run your first paper-free day with TinyDesk.